January 25


How to Ease the First Days for Your New Employees: Simple Hacks for Any Business

You have interviewed, hired a new employee, and happily exhaled. There is not much left to do: think through the organizational aspects, so that the employee can easily understand the tasks. It will be helpful for any company, be it a huge corporation, like TonyBet, or a local store. Here is a step-by-step guide on what to consider.

Discuss the Employee’s Schedule

Tell the newcomer what schedule he will work by. If the work is shift work, warn him with whom he will work on the same day and with whom he may swap in case of force majeure.


When the employee works on a floating schedule, it is better to send a calendar with his schedule. He will check against the document and not get confused. Ideally, if along with the schedule, you send the employee the contacts of a substitute. This way, the newcomer will warn the colleague if something doesn’t go according to plan.

READ MORE:  CAN I TEACH MYSELF WEB DESIGN? How to Start Learning Web Design with These 5 Steps


For example, you are hiring a new administrator. You could write like this:


Hi Jane!

Just a reminder: your first shift starts at 10 o’clock on Tuesday, October 18. Then on Wednesday, the next day. After that, it’s two in two. I have sent you this month’s shift schedule in the spreadsheet.


The other shift is Tom’s. Write down his phone number. If you need it, you can swap shifts.

Introduce the Employee to the Team

Describe with whom he will work, with which specialists he will communicate. Tell him about the positions of his colleagues and the questions he may ask.

READ MORE:  How To See The World On A Budget


It’s better to give the number of an experienced professional right away, who will immerse the new employee in the details. Talk to other employees ahead of time and discuss how they will help the newcomer.


If there is a security guard on your premises, warn him about the employee. That way he’ll be allowed into the workplace in the morning with no problems, and you won’t be distracted by calls for clarification.

Show the Room

After a successful interview, invite the employee into the company and give them a tour. Tell them how the workplace is set up and how to get into it. Talk about who has keys, how the lights are turned on, and where to get a notebook and pen.

READ MORE:  Related Products: How to Offer Them to Customers to Increase Revenue


Explain specific details – for example, that the refrigerator starts to leak if it isn’t closed tightly. Show how to use the common space: you can give instructions to the coffee machine and inform about the rules of the kitchen.


If you work remotely, tell the employee about the services you use. This can be done as soon as the candidate accepts your offer. That way, on their first day, the newcomer will already know where to correspond and make phone calls, and where to upload documents.

Issue Accesses

Make sure the employee can get to work. Give him keys to the room or a pass. This will help avoid hitches, and the newcomer won’t have to wait for the door to open.


Give out digital accesses: write passwords for personal accounts and Wi-Fi, add the employee to team chats and connect to the services you use.


Set up two-factor text message authentication in work accounts. Then you’ll keep company data safe in case intruders gain access to employee correspondence.

Send Introductory Instructions

Put together a document that the newcomer can easily find answers to questions. Include there:

  • Job instructions. What needs to be done, what responsibilities there are, what tools to use. You can schedule regulations for specific tasks – like how to properly close the cash register. A newcomer will peek at this cheat sheet when colleagues aren’t around.
  • Room Rules. How to check in with the guard, clean the workplace, de-energize electrical appliances.
  • Contacts of colleagues and contractors. Write who to call in an emergency and who to call for advice. Give phone numbers of specialists for work – for example, to the administrator leave the number of the company that brings water for the cooler.
  • Think about what will make the newcomer’s job easier. For example, put together a list of cheap and cool cafes nearby, useful tips for the job.
READ MORE:  Key Steps to Starting Your Business
{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}